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For recruitment agencies

Working with WECGROUPS

We work with UK recruitment agencies that place contract and temporary workers. Our role is to employ those workers and handle everything that follows from the employment relationship.

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The arrangement

What changes when you use us

You place the worker and agree the assignment rate with your client. You send us approved timesheets. We employ the worker, run payroll, pay HMRC, and pay the worker. You receive a single reconciled invoice or self-bill per pay period.

You do not take on employment liability for the workers we employ, and you do not operate their payroll.

Legislation

April 2026 PAYE responsibility changes

From 6 April 2026, responsibility for accounting for PAYE on payments to workers supplied through umbrella companies moved to the recruitment agency in the labour supply chain, or to the end client where no agency is involved.

This means your due diligence on us is no longer optional — it is a direct exposure. We support that with:

  • Copies of RTI submission confirmations for each pay period on request
  • Payroll reconciliations at assignment level
  • Confirmation of PAYE and NIC remitted against your workers
  • Annual insurance certificates
  • Access to our processes and records for your audit

Getting started

Onboarding an agency

  1. 01

    Introductory call

    We discuss your worker volumes, sectors, pay frequency and timesheet process.

  2. 02

    Mutual due diligence

    You review our compliance pack. We verify your company details, VAT registration and insurance.

  3. 03

    Agreement

    We issue a supply agreement setting out the margin, payment terms, timesheet deadlines and reconciliation process.

  4. 04

    Integration

    We agree a timesheet and data transfer format and set up your reporting.

  5. 05

    First payroll run

    We run a parallel reconciliation on the first cycle before going live.

Your side

What we ask of you

  • Accurate, approved timesheet and rate data by the deadline set out in your supply agreement
  • Cleared funds on the terms set out in your supply agreement — we do not pay workers from our own reserves
  • Notification of assignment start and end dates
  • Confirmation that the worker has been informed they will be employed by WECGROUPS

Request our compliance pack

RTI submission confirmations, assignment-level payroll reconciliations, insurance certificates and sample payslips.

Request our compliance pack